Approach the panel
Use our requirements template to help define your statement of requirements and approach the panel for quotes. The project scope is the responsibility of the buyer, not the supplier, the GovCMS team or the Department of Finance.
Evaluate quotes
Suppliers bid for projects by providing a quote and will include a draft work order or statement of work. A supplier may offer discounts on a contract-by-contract basis and the buyer can also seek to negotiate a cheaper rate. You are required to make your own value for money assessment on quotes received.
Prepare a draft contract
Draft a contract using the template provided under this panel and add to it as needed. Make sure the contract is correct and reflects all activities purchased from the supplier(s) and anything that's excluded e.g. work you're going to do yourself.
Important notice
Before signing the contract, send all draft contracts to the GovCMS team for approval. Contracts cannot be executed without a unique tracking number provided by the GovCMS team.
Once the supplier has signed and executed the contract, countersign the contract and send a copy back to the supplier. Within seven business days, a copy must also be sent to the GovCMS team.
Project kick off
The project can start. Make sure you manage the delivery and acceptance of the services defined in the contract.
Project finish
If your project includes migration to GovCMS hosting, either SaaS or PaaS, there is an extra step required to finish your project. The GovCMS team manages the SaaS platform and is responsible for coordinating the upload, configuration and launch of all new websites.
